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12 Productivity Hacks for Very Busy People (Coaches, Job Seekers & Entrepreneurs)

Photo by Tomas Yates on Unsplash

“Don’t be Busy. Be Productive!”

That’s a line I read recently, and it caused me to stop and think. Sometimes we deceive ourselves in thinking that being productive is tantamount to being busy, or vice versa.

In fact, when we think of productivity, we tend to focus on volume: how many boxes of widgets passed through the conveyor belt, for example.

What if we start thinking of productivity as making better use of our time?As a career coach, and almost a Jill-of-all-trades in my business, it’s important that I find tools that, not only help me become more productive, but tools I can share with clients to help them do the same.

Recently, I attended and presented at CANNEXUS, Canada’s largest career development conference. While my presentation was initially billed as 19+ Productivity Hacks Career Practitioners Should Know (the number 19 reflecting the year – 2019 – as well as the conference’s hashtag – #Cannexus19), I ended up sharing more than 30 productivity tools.

While I did not use all 30, many are tools I use fairly often. For example, the Way Back Machine is one I often use when I need to see what was on my website, say 4 years ago. It is so good that now and again I make a small donation so it will continue running.

One attendee at my session at the conference sent an email that said, “My director is overjoyed with your slides!  He used the Way Back Machine, and found information on our archives that was lost for 20 years and no one could recover it!  All of Senior Management is now using the Way Back Machine and it’s all thanks to you! 

In this article, I am sharing 12 of those hacks for anyone who wants to increase their productivity, or at least, check them out. (Most are free, and some have an option to upgrade).

Way Back Machine

As mentioned above, if you are looking for the contents of a website that no longer exists, or whose information has changed, save time by using Way Back Machine. It contains 20+ years of web history.

Unroll.me

Have too many email subscriptions? Use Unroll.me to unsubscribe from those you no longer want to receive.

Coschedule Analyzer

Need an irresistible Blog Headline? Coschedule Headline Analyzer is your friend. Type your text and click Analyze. It will evaluate and give a score. Any Headline with a score of 70+ (or is coloured green), is considered good.

Get Pocket

Get Pocket is another must-have. Save articles, videos and stories from any publication, page or app to read later.

Do Nothing for 2 Minutes

Have you been on online, or on your devices for too long? Need a short break from your routine? Take a 2-minute break with Do Nothing for 2 Minutes. You cannot cheat with this one. If you touch your laptop or device, it asks you to start over!

Flipboard

Flipboard is a news-reading App that gathers articles and delivers them to your device(s) as Smart Magazines.

Rescue Time

Want to track how long you spend online? RescueTime runs in the background on your computer / laptop. It tracks, and gives an accurate picture of the time you spend on applications and websites.

10 Times

10Times is a must-have! Want to look for events, conferences, tradeshows or meetups happening near to you? Download this App using your email, LinkedIn, Google or Facebook account.

24.me

24.me acts as a Personal Assistant that helps people boost their productivity. It handles one’s Calendar, To-Do List, Notes, etc.

Toodledo

Toodledo is slightly different from 24.me in that it tracks your habits, create structured outlines, collaborates with coworkers and family on projects, and will sync across all your devices.

Sharethrough

Sharethrough is similar to CoSchedule’s Headline Analyzer. It offers a Quality Score as well as suggestions to increase your headline’s impact.

Google Keep

Google Keep lets you create notes and to-do lists that sync across your computer and phone or tablet. Computerworld has a good article on this App. Remember it’s Google; therefore if privacy is an issue, do your due diligence.

So there you are. Twelve time-saving tools, and there are more where these came from.